DOCS Products and Services Guide

We handle the gear and the grind so you can handle the smiles.

Who We Are

• 30+ years in the capital dental equipment industry

• Experience working for two of the world’s largest dental distributors

• Deep, hands‑on expertise spanning dental planning, design, construction, sourcing, and asset management

Core Offerings

1) Dental Office Design

• Specialty‑aware space planning (GP, Endo, Ortho, Pedo, OS, Perio, Prosth)

• Clinical flow, ergonomics, and patient experience design

• Equipment/layout integration and rough‑in drawings coordination

• Coordination with architects, engineers, and trades

2) Construction & Project Management

• Vendor/contractor selection support and scope alignment

• Budget and schedule control; change‑order review

• Site meetings, quality checks, and punch‑list closeout

3) The DAM App — Dental Asset Management

• Inventory your capital equipment with photos & specs

• Maintenance history and schedules at the device level

• Technician/vendor contacts stored

• Exportable inventory for insurance, accounting, and transitions

4) On‑Site Dental Equipment Inventory Services

• Full‑office walk‑through to tag, photo‑document, and catalog assets

• Reconciles serial numbers, manufacturers and models

• Staff training for on-going asset management

5) Dental Equipment Appraisal

• Fair Market Value and Replacement Value delivered

• Multi‑method approach (market comps, cost/depreciation, income)

• Industry report ready for insurance, lending, and transition teams

6) DES — Dental Equipment Sourcing (Personal Shopper)

Leverage three decades of distributor‑side experience to get the right solution at the right price.

• Clarify need & constraints (clinical goals, space, utilities, IT)

• Identify viable equipment alternatives across brands

• Map all sourcing options (direct, distributor, GPO, demo/refurb)

• Draft RFQ with specs, terms, and evaluation criteria

• Distribute to vendors and manage Q&A

• Collect quotes, normalize apples‑to‑apples, and analyze TCO

• Prepare a clear summary report with recommendations

Deliverables by Service

• Design: Space plan, operatory layouts, equipment rough‑ins, finish guidance

• Construction/PM: Baseline budget & schedule, weekly updates, risk log, punch list

• DAM App: Asset register, maintenance log, vendor directory, export files (CSV/PDF)

• On‑Site Inventory: Photo‑rich inventory, serial/asset tags, exceptions list

• Appraisal: USPAP‑compliant report with FMV & RV; assumptions & comps

• DES: RFQ package, vendor list, quote matrix, TCO/ROI summary, recommendation memo

Why It Matters (Outcomes)

• Compliance & Safety: Aligns with infection‑prevention guidance and manufacturer maintenance instructions

• Uptime & Lifecycle: Proactive PM reduces breakdowns and extends asset life

• Financial Clarity: Depreciation and valuation detail supports lending, insurance, and transitions

• Cost Control: Competitive RFQs + market awareness drive better pricing and terms

Ideal Use Cases

• New build, expansion, or remodel

• Acquisition or practice transition

• Insurance underwriting or asset‑based financing

• Disaster recovery documentation

• Multi‑location standardization

Getting Started

• Book a complimentary consult to pinpoint your goals

• Start with an on‑site inventory or deploy The DAM App across locations

• Layer in Appraisal and DES as needed

DOCS — Dental Office Consulting Services
The DAM App — Dental Asset Management
DES — Dental Equipment Sourcing

Let us do the heavy lifting. You keep delivering excellent dentistry.